How I use Otter.Ai and Fireflies.Ai to boost productivity

As a professor, podcast host and life coach with a growing list of clients, I’ve really come to appreciate the value of being organized and focused. Juggling client sessions on my own can be quite a challenge, but I’ve found some fantastic tools that have made a huge difference—like Otter.Ai and Fireflies.Ai! These tools help me transcribe meetings easily, which has been super helpful for content creation. They also keep me on top of important dates, client action items, and follow-ups. I’d love to share how I use these tools to stay productive and organized!

Let’s dive into how I use these tools to stay productive and organized.

Why Transcribe Meetings?

Client sessions can be filled with deep insights and meaningful actions that help move clients forward. I’ve found that transcribing these sessions is essential; it allows me to capture moments I might otherwise forget. There was a week when I didn’t record my sessions, and it was overwhelming—I missed an important Friday meeting and lost track of crucial follow-ups. Having everything documented really helps to avoid these slip-ups and gives me a way to revisit our conversations, even when things get hectic.

Tools of the Trade: Otter.Ai and Fireflies.Ai

I understand how important it is to have reliable tools in our hectic lives. That’s why I use Otter.Ai and Fireflies.Ai for transcription. Both tools are not only accurate but also incredibly user-friendly, fitting smoothly into my daily routine. They allow me to record meetings on the go, providing transcriptions that I can refer back to when I need to capture key points, quotes, and ideas. 

Having these notes feels like having a virtual assistant by my side, making it so much easier to stay organized and transfer essential dates and times to my calendar. It’s a real comfort to have that support.

How I Turn Transcripts into Content

Once I have a transcript, I use ChatGPT to help convert these rich conversations into valuable content. Here’s a peek at my process:

1. Review and Identify Key Points
   After each meeting, I scan the transcript for key insights, quotes, and action items. This is the foundation for social media posts, blog articles, and even email follow-ups.

1. Prompting ChatGPT
   Using AI makes drafting content quick and simple. I prompt ChatGPT with instructions like:
   • “Summarize this transcript into a blog post draft.”
   • “Create three social media posts highlighting key points from this meeting.”
   • “List any actionable takeaways and client goals from this session.”
   • “Create a draft outline that highlights major themes, action items and next steps.”
2. These prompts help transform a transcript into a content draft that’s nearly ready to publish. From there, I can edit to ensure that it sounds authentic and aligns with my voice.
3. Refining and Personalizing Content
   I review each draft and make adjustments to add my personal tone, polish the language, and ensure it resonates with my audience. The result? Content that’s tailored, insightful, and client-focused.

Staying Organized Without a Virtual Assistant

Not having a virtual assistant means I need a reliable system to manage my commitments and stay on top of my clients’ goals. That’s where Otter and Fireflies come in. After each session, I use the transcription to verify all the agreed-upon dates and times, which I then enter into my calendar. This process helps me stay organized and prepared for the week ahead.

Why I Recommend This Approach

If you’re a coach, freelancer, or anyone balancing multiple responsibilities, I highly recommend trying transcription services. Here’s why:

• Focus and Accountability
  Transcribing sessions lets you stay present during conversations. You can revisit details later so you don’t miss a thing.
• Improved Productivity
  Meeting transcripts keep all your action items and reminders in one place, reducing the need for follow-up emails and clarifications.
• Content Creation Made Easy
  You’ll discover that many client insights and stories make great content for blog posts or social media.

Getting Started

Here’s a quick guide to start using transcription and AI for your productivity and content:

1. Record your sessions with Otter.Ai or Fireflies.Ai.
2. Get a transcript and review it for key takeaways.
3. Use ChatGPT to create drafts for social media posts or blogs based on the content of your meeting.
4. Edit and publish your content or set reminders based on your notes.

Final Thoughts

Harnessing transcription tools and AI has transformed my journey toward organization, content creation, and fulfilling commitments. 

Whether you manage client meetings, run a business, or manage multiple projects, embracing this method can elevate your productivity. It’s a powerful way to prioritize effectively and transform your conversations into meaningful content.